Non-Major Conference Event Policies
As of 1.30.26
All Policies Required Unless Otherwise Noted
Event Policies
The following policies govern the 2026 Communication Directors Institute. They were developed in conjunction with federal/state/local laws, venue policies and NAR policies. Sources are listed for each policy, where possible.
General Meeting Policies
Your Name Badge & Access Pass
Your name badge identifies you as a meeting participant and must be worn at all times during the event.
Age Restrictions
Conference Sessions: Children under age 18 are not permitted in education sessions, general sessions or events/receptions.
NAR governance meetings: Children under age 18 are not permitted at any time.
Ticketed events: Children may be permitted to attend ticketed events, provided they have a paid ticket to the event or unless otherwise stated. Please note that NAR staff reserve the right to refuse or limit the admittance of large strollers and personal wagons that are not needed for ADA use. NAR is not responsible for the security of any items in or outside of the venue.
Unauthorized Solicitation and Distribution of Materials
Solicitation of business in sessions and meetings is entirely prohibited.
Distribution of flyers, pamphlets, notices and brochures in any session of the NAR event, without the prior written consent of NAR, is expressly prohibited.
Speaker/Exhibitor Endorsements
The ideas and opinions offered at meetings/educational programs presented during this conference are solely those of the speakers and do not necessarily reflect the position, policy or opinion of the National Association of REALTORS®. The ideas and opinions presented in these education sessions and the products and services promoted by meeting sponsors associated with the conference should not be construed as a recommendation or endorsement of the ideas, opinions, products or services by the National Association of REALTORS®. In issues affecting legal, financial or accounting matters, members should also consult trained professionals to address their individual situations.
Video and Photo Consent
The National Association of REALTORS® will be conducting video recording and still photography of meetings, sessions and events during 2026 Communication Directors Institute for use in connection with future educational, promotional and marketing activities of the association. Your participation in the event constitutes your consent to be photographed and video and audio recorded and to all uses of the images and recordings so created.
Video and Audio Recording and Photo Usage
NAR reserves the right to restrict audio and video recording and photography at NAR meetings and events at its sole discretion. Restricted meetings may be identifiable by signage or may be enforced through staff and security intervention. Attendees agree to adhere to any restrictions relating to the recording of conference events including, but not limited to, meetings, events, forums, special booth appearances or educational sessions. Failure to comply with such restrictions may result in an attendee’s removal from the venue, without a right of readmission, reimbursement or other compensation. Conducting interviews of any kind with attendees for any publication purposes whatsoever is subject to the Press Access policy and is prohibited unless the interviewer first obtains an NAR-issued press credential through the NAR Press Office.
No Outside Media
Outside media and press are not permitted to attend this event without prior written approval from NAR. Please refer any press-related inquiries to the NAR Media Relations team at media@nar.realtor.
Conference Sessions and Meeting Policies
Seating is on a first-come, first-served basis. The venue fire marshal reserves the right to close a session when the room has reached maximum capacity. Cell phones should be silenced. NAR reserves the right to remove any guest who is disruptive.
Presentation materials are copyrighted by the speakers, their companies or others from whom they have received permission to use. Written permission from the speaker is required before publishing.
Green Efforts
The National Association of REALTORS® works with convention centers, hotels, vendors and the meetings industry to provide a more health-conscious and green environment for meetings and to encourage green practices, conservation and recycling at all meetings.
Allergens and Food Safety
Allergens may be present in food served at NAR meetings. It is the responsibility of each attendee to contact the catering staff or show management about specific food allergies. NAR provides a meal request space when registering for most special events in the registration system.
Weapons and Concealed Carry
Please note that the locations in which the NAR event are held are gun-free zones. Attendees are required to adhere to venue policies regarding firearms and weapons and are also required to adhere to all federal, state and local laws regarding firearms.
Hotel Reservation Policies
Hotel reservations are assigned on a first-come, first-served basis. If you make your hotel reservations through Maritz, you will not receive a separate confirmation directly from the hotel. Use your registration and hotel confirmation from Maritz at check-in.
Credit Card Guarantee
A credit card is required at the time your reservation is made. Credit cards must be valid through July 2026. Your credit card will not be charged at the time of booking but will be provided to the hotel to guarantee your room.
The hotel may charge a one night’s room and tax as a deposit. Deposits are refundable for rooms cancelled more than 72 hours before arrival. Requests received without credit card information will not be processed.
Hotel Changes & Cancellations
2026 deadlines will be posted closer to the event. Cancellation policies may vary by hotel. Please refer to the current cancellation policy for your specific hotel. Failure to check in on your scheduled arrival date will result in a one night’s room and tax charge on the credit card provided as a guarantee.
Statement of Appropriate Event Conduct
The National Association of REALTORS® (NAR) is committed to providing a positive and rewarding experience for everyone associated with an NAR event. In addition to NAR members’ adherence to the NAR Member Code of Conduct and NAR Leaders’ adherence to the NAR Leadership Pledge, all attendees agree to abide by this Statement of Appropriate Event Conduct by virtue of their attendance at an NAR event. This Statement of Appropriate Event Conduct incorporates by reference the definitions, investigatory procedures and possible discipline contained in the NAR Member Code of Conduct, as applicable.
All attendees (including without limitation NAR members, guests, speakers, exhibitors and vendors) are expected to conduct themselves professionally, to use good judgment and be respectful at all times while present at an NAR event. This includes an attendee’s conduct while physically present at an NAR event, as well an attendee’s conduct on any virtual platform associated with an NAR event.
NAR does not tolerate any inappropriate behavior, including harassment or discrimination in any form. Examples of inappropriate behavior include, but are not limited to, harassing or defamatory verbal or written comments, display or use of graphic images or language, destruction of property, threats, intimidation, unwanted physical contact, unwanted sexual conduct whether physical or verbal or non-verbal, and any conduct, statements or images that denigrates or shows hostility toward an individual or group based on a protected characteristic.
Any attendee should immediately report any behavior they believe in good-faith violates this Statement of Appropriate Event Conduct to Jon Waclawski, General Counsel and Senior Vice President, Legal Affairs (JWaclawski@nar.realtor) or the Member Accountability Committee (memberconduct@nar.realtor). Please include as much detail as possible, such as the date, time, location, and a description of the incident being reported. Any attendee who believes they are in immediate danger should report the incident directly to the police via 911.
NAR reserves the right to take any necessary and appropriate action against any attendee who violates this Statement of Appropriate Event Conduct, including, but not limited to, cancellation or denial of registration, denial of event access, immediate removal from the event and/or prohibition from attendance at future NAR events. A member found in violation of this Statement of Appropriate Event Conduct or the NAR Member Code of Conduct based on the member’s conduct at or in relation to the event, must self-disclose such findings to the member’s local and state associations within seven (7) days of receiving such finding. Members found in violation of this Statement of Appropriate Event Conduct or NAR Member Code of Conduct agree to release and hold NAR, the Member Accountability Committee and Member Accountability Committee’s counsel harmless for the disclosure to the member’s local and state associations of misconduct findings and any discipline imposed against or pertaining to the member.
We value your attendance and thank you for your cooperation and commitment to ensuring a positive event experience for all.
By attending this event, you acknowledge that you have read the following Terms of Use and Privacy Policy and agree to be bound by them.